GUIDELINES IN THE PREPARATION OF SCIENTIFIC PAPERS

A. Scientific Papers for Oral Presentation

Preparing your FULL PAPER

1. The manuscript should be in English, typewritten double-spaced on one side of letter-size (8.5" x 11") bond paper, using 11-point Arial font and a margin of 1.5 inches on the left-hand side and 1 inch on top, bottom and right sides of bond paper. Pages should be numbered in the upper right- hand corner of the page. The paper should not exceed 16 pages, including Figures and Tables. Line numbers are present on each page.

Use the following filename format: Initials of Category Affiliation Name of First

Author Article Title (first 5 words).

Example: "DD UPLB SSR Suba Detection of antibodies to feline.doc"

Use these initials for the category: APB: Anatomy, Physiology and Biochemistry: AR: Applied Research; BR: Biotechnology-Reproduction; BH: Biotechnology-Health; BN: Biotechnology-Nutrition: BG: Breeding and Genetics: DD: Diseases and Diagnostics; MS: Medicine and Surgery, NU: Nutrition: PP: Production and Processing: SE: Socio- Economics: and, DV: Development. For Undergraduate Thesis category, add "UT" to the category above, for example, UT AR for Undergraduate Thesis that is of Applied Research field. 

2. The sequence of contents of the manuscript - The manuscript should be organized in the following order:

TITLE PAGE. The title page contains the title, author names and addresses and institutions to which the paper should be attributed. The title must accurately describe the contents of the research paper. It should be centered, typewritten in bold, in all capital letters, and arranged in an inverted pyramid. The title should NOT contain abbreviations, proprietary names, chemical formulas, jargon and outdated terminology.

The author names are typewritten in bold, lowercase except for the first letter, and placed below the title. The authors should be NOT more than six and should follow the following format: First name-Middle initial-Last name. An asterisk should be affixed to the name of the author presenting the paper. A "+" sign should be affixed to the author for correspondence.

The complete postal and email addresses of the author to whom correspondence should be addressed should be written below the authors' names. The complete addresses of the non-presenting authors should also be specified. Use superscripts to indicate the author and corresponding address. 

ABSTRACT. Typed as a single paragraph, the ABSTRACT follows the title page. The abstract must represent the content of all the main sections of the paper. This section should briefly but clearly state the main objectives and scope of the research work, describe the principal methodology and summarize the main findings and their significance. It should not exceed 200 words and should not contain figures, tables and references to the literature. The title of the paper should appear above the ABSTRACT.

Key Words: Written below the ABSTRACT are a maximum of five (5) keywords or short phrases that can be used for indexing your paper. Arrange these in alphabetical order.

TEXT. The text follows the ABSTRACT and is presented sequentially with main headings as follows: INTRODUCTION, MATERIALS AND METHODS, RESULTS AND DISCUSSION, CONCLUSION, ACKNOWLEDGEMENTS and REFERENCES.

Secondary headings, if any, should not be indented, set in bold letters with only the first letter of the first word capitalized. Tertiary headings, if any, should be underlined, with only the first letter of the first word capitalized. 

TABLES must be typed on separate sheets of paper. Each table should carry a table number and a brief descriptive title that is no longer than 15 words, placed on top (hanging indentation by 0.5", justified on both sides).

Tables should be numbered in the order of their appearance and must replace lengthy explanations in the text that may not suffice without a table. Tables must be strictly limited in numbers and should contain only the essential data. Acronyms and unusual abbreviations included in the tables must be properly identified using table footnotes. A table should be fully understood even without referring to the text.

To indicate significant differences among means within a row or column, superscript lowercase letters should be used. Use double solid lines on the top and bottom parts of the tables. The use of lines inside the table must be minimized except for vertical lines to separate the headings.

Tables should have no side boxes. The size of the Table must not exceed 7 in (18 cm) long and 5 in (12.5 cm) wide with a font size no smaller than 11-point Arial. 

FIGURES (e.g., illustrations, diagrams, photographs, plates) should be few, camera-ready (NO photocopies allowed), and placed on separate sheets of paper. These should be numbered in the order in which they appear in the body of the paper and provided with concise titles placed at the bottom, including a brief description of the figures.

Figures should be prepared at the final size for reproduction with a minimum type size of 9 points, Arial, Illustrations, photographs or plates should be prepared in such a way that they can be fully understood even without referring to the body of the manuscript.

All figures should be cited in the text. Illustrations should be attached to or drawn on separate sheets with legends. Where necessary. magnification should be shown by a scale marker drawn on the photograph. The figures must be submitted in separate jpeg files. The original source must be acknowledged if any illustrations, photographs, graphs, etc. used in the manuscript have been published. Written permission from the copyright holder to reproduce the material must be submitted with the paper. Permission is required except if the material is in the public domain. 

B. Poster Presentation

Preparing your POSTER

1. The size of the poster panel per paper should be 150 cm (height) x 90 cm (width).

2. The contents of the poster could be subdivided into topics but should fit within the specified size of the panel.

3. The minimum size of the font is 25mm for the title and authors: 15 mm for headings; and, 7 mm for text. This will enable the audience to easily read the display from a distance of 2 to 3 meters. 

4. Fifty percent (50%) of the total display on the poster should be pictures, figures and tables that would effectively convey the results of the study.

5. Make a note at the end of the poster. "List of References available upon request from the author/s". 

6. The format for the poster display is similar to that of the full paper. 

Use the following filename format: Initials of Category Affiliation Name of First Author Article Title (first 5 words).

Example: "DD UPLB SSR Suba_Detection of antibodies to feline.doc"

For poster presentation, use these initials for the category: APBP: Anatomy, Physiology and Biochemistry; ARP: Applied Research; BRP: Biotechnology-Reproduction: BHP Biotechnology-Health; BNP: Biotechnology-Nutrition: BGP Breeding and Genetics: DDP: Diseases and Diagnostics: MSP: Medicine and Surgery: NUP: Nutrition: PPP: Production and Processing: SEP: Socio-Economics; and, DVP: Development.